NOS BOARD

Officers

President – Patti Coggins

Vice President – Kim Mangrum

Secretary – Carla Parsons

Treasurer – Beth Head

Directors

Membership – Marti Parker

Special Events – Nancy Snyder

Ladies Luncheons – Emily Hemmila

Ladies Luncheons – Lynn Fischbeck

Coffee & Conversation – Wendy Schieke

Coffee & Conversation – Gini Sitler

Bunco – Merilee Riopelle

Webmaster – Suzette Kachmaryk

PRESIDENT
• Presides at all meetings of the Board of Directors.
• Appoints the Chairpersons of all committees with the approval of the Board of Directors.
• Serves as an ex-officio member of all committees except the Nominating Committee.
• Authority to pay bills in the Treasurer’s absence.
• Prepares the NOS members’ newsletter before each event.
• Presides over the four major events.
• Provides a general report of the club’s accomplishments and donations to be made in the final newsletter announcing the Spring Event.

VICE PRESIDENT
• Assist the President and shall preside in his/her absence.
• Succeeds to the office of President in the event of a vacancy in that office.
• Submits all publicity, including newspapers, social media, online calendars, and the Suntree Masters, as directed by the Board.
• Assist in assembling newsletters/envelopes for mailing.
• Updates the annual NOS Event/Activities trifold and assists the President in distributing to the membership with the Fall Newsletter.
• Contact Charities selected by the Board, at the onset of the season and before the last event when donations are presented.

SECRETARY
• Records the minutes of all meetings.
• Maintains attendance records.
• Handles all general correspondence.
• Provides a copy of approved minutes to the Webmaster to distribute to Board Members via email.
• Serves as a voting member of the Board of Directors.

TREASURER
• Receive and record all monies and disperse funds as authorized by the President and/or the Board.
• Keeps a proper set of books, rendering a written account to the Board at each monthly meeting or at the Board’s request.
• Presents a financial report at monthly board meetings.
• Prepares the books for audit at the end of the fiscal year, to be audited by a responsible person appointed by the President.
• Files and/or assist in the annual tax report.
• Ensures that the tax-exempt certificate is in good standing.
• Instructs the New Treasurer at the end of the term to change the contact address at the bank.
• Serves as a voting member of the Board of Directors.

DIRECTOR OF MEMBERSHIP
• Serves as Membership Chairperson.
• Compiles the Membership Directory.
• Maintains a club e-mail roster furnished voluntarily by club members.
• Prepares NOS Event/Activities pamphlet.
• Serves as a voting member of the Board of Directors.

DIRECTOR OF SPECIAL EVENTS
• Responsible to coordinate and plan the four major events of the year.
• Coordinates with a site event planner for decorations, centerpieces, and linen selection.
• Color coordinates for the selected theme and procures favors.
• Serves as a voting member of the Board of Directors.

DIRECTOR OF COFFEE AND CONVERSATION
• Serves as Coffee and Conversation Chairperson.
• Selects the location and program for the monthly events.
• Serves as a voting member of the Board of Directors.

DIRECTOR OF LADIES LUNCHEON
• Serves as Ladies’ Lunch Chairperson.
• Selects the venue for the monthly Ladies’ Lunch.
• Serves as a voting member of the Board of Directors.

DIRECTOR OF BUNCO
• Serves as Bunco Chairperson.
• Selects the venue and lunch menu for Bunco.
• Serves as a voting member of the Board of Directors.

WEBMASTER
• Responsible for maintaining the NOS Website and Social-Media.
• Notifies the Board members of the NOS Board meeting.
• Sends approved minutes of Board Meetings to Board Members.
• Shall not be responsible for collecting responses to emails sent out but will remind members to contact appropriate chairpersons and forward responses sent in error to the proper recipient. Email responses will be sent to the appropriate chairpersons.
• Shall use e-mail roster to send out club information, bulletins, and event deadline reminders (as furnished in final form) by Board Officers and Chairpersons of the various clubs.
• The Webmaster may serve in another Board Position simultaneously.
• Serves as a voting member of the Board of Directors.